TOWN OF WATERTOWN
Regular Meeting
Municipal Building
May 9, 2019
Members Present: Joel R. Bartlett, Supervisor
Paul V. Desormo, Councilman
David D. Prosser, Councilman
Timothy McAtee, Councilman
Joanne McClusky, Councilwoman
Members Absent:
Supervisor Bartlett opened the meeting with Pledge of Allegiance followed by roll call of members present at 7:00 pm. Attorney Russell was also present.
MOTION #33-2019
Supervisor Bartlett moved to adopt the minutes from the March 14, 2019 meeting, Councilman McAtee seconded.
Ayes All
The floor was opened for public comments. Ed Valentine asked if he could meet with Supervisor Bartlett sometime. Supervisor Bartlett advised Mr. Valentine to call him and he would arrange a meeting. No one else wished to speak; the floor was closed.
Supervisor Bartlett accepted the Town Clerk report.
MOTION #34-2019
Supervisor Bartlett made a motion to adjourn to executive session for the purpose of discussion on personnel and probable town litigation matters at 7:05 pm, seconded by Councilman Prosser.
Ayes All
The meeting reconvened at 7:22 pm.
MOTIONS/RESOLUTIONS
MOTION #35-2019
The following resolution was offered by Supervisor Bartlett, who moved its adoption, seconded by Councilman Desormo, to wit:
RESTATED BOND RESOLUTION DATED MAY 9, 2019
A RESTATED BOND RESOLUTION AUTHORIZING THE ISSUANCE OF SERIAL BONDS, A STATUTORY INSTALLMENT BOND OR INSTALLMENT PURCHASE AGREEMENT FOR THE PURCHASE OF A 2019 WESTERN STAR TANDEM DUMP TRUCK WITH PLOW, PLOW FRAMES AND HARNESS FOR AN AMOUNT NOT TO EXCEED $250,000.
BE IT RESOLVED, by the Town Board of the Town of Watertown, Jefferson County, New York, as follows:
Section 1. The purchase of a 2019 Western Star Tandem Dump Truck with Plow, Plow Frames and Harness, for the Town of Watertown is in the interest of its residents of the Town of Watertown. The maximum cost of such specific objects or purposes is $250,000.
Section 2. It is hereby determined that the period of probable usefulness of the aforesaid Tandem Dump Truck with Plow, Plow Frames and Harness is fifteen (15) years; pursuant to Section 11.00 (a)(28) of the Local Finance Law. It is further determined that no down payment is required pursuant to Section 107 of the Local Finance Law.
Section 3. The plan for the financing of such estimated cost for such objects or purposes is by the issuance of Serial Bonds, a Statutory Installment Bond or Installment Purchase Agreement not to exceed $250,000 for such objects or purposes of said Town, hereby authorized to be issued therefore pursuant to the Local Finance Law. Such financing shall be repaid over a period in excess of five (5) years.
Section 4. The faith and credit of the Town of Watertown, Jefferson County, New York is hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable.
Section 5. Subject to the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes of the issuance and the sale of statutory installment bonds and serials bonds herein authorized, including renewal of such notes, is hereby delegated to the Town Supervisor, the Chief Fiscal Officer. Such Notes shall be of such terms, form and contents and shall be sold in such a manner as may be prescribed by said Town Supervisor consistent with the provisions of the Local Finance Law.
Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether to manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bond are to be executed in the name of the Town by the facsimile signature of its Town Supervisor), including the consolidation with other issues, shall be determined by the Town Supervisor. It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.
Section 7. The validity of such bonds and bond anticipation notes may be contested only if:
(1) Such obligations are authorized for an object of purpose for which said Town is not authorized to expend money, or
(2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit of proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or
(3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 8. Upon this resolution taking effect, the same shall be published in full in the Watertown Daily Times, the official newspaper of said Town, for such purpose, together with a notice of the Town Clerk in
Substantially the form provided in Section 81.00 of the Local Finance Law.
Section 9. This resolution is subject to permissive referendum, pursuant to Section 35.00 of the Local Finance Law.
Section 10. This resolution shall constitute a statement of official intent for the purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
The question of the adoption of the foregoing resolution was duly put to a roll call vote on roll call, which resulted as follows:
Supervisor Joel Bartlett yes x no___
Paul Desormo yes x no___
David Prosser yes x no___
Timothy McAtee yes x no___
Joanne McClusky yes x no___
MOTION #36-2019
WHEREAS, the Disabled Persons Action Organization has requested a grant of Bed Tax Revenue in the amount of $25,000.00 to assist the organization with underwriting promotional expenses for the 2019 Summer Concert Series, a series of concerts that brings thousands of tourist into the Watertown-Jefferson County area; and
WHEREAS, funds were included in the fiscal year 2019 budget for this purpose.
THEREFORE BE IT RESOLVED, a grant of $25,000.00 to the DPAO for the purpose of underwriting promotional expenses for the 2019 Summer Concert Series herby authorized.
A motion to adopt the foregoing Resolution was made by Supervisor Bartlett, seconded by Councilmember McAtee.
Ayes All
MOTION #37-2019
WHEREAS, the Town of Watertown supports the Volunteer Transportation Center annually by contributing funds to the organization to offset expenses relative to transporting town residents to doctor appointments and other important appointments where ageing town residents need transportation provided by the organization; and
WHEREAS, funds were included in the fiscal year 2019 budget for this purpose.
THEREFORE BE IT RESOLVED, a grant of $1,500.00 to the Volunteer Transportation Center is herby authorized for fiscal year 2019.
A motion to adopt the foregoing resolution was made by Supervisor Bartlett, seconded by Councilmember Prosser.
Ayes All
MOTION #38-2019
WHEREAS, the Town of Watertown is in receipt of an agreement for engineering services relating to mandated upgrades to the Sewer District 1 (Lettiere Tract) Wastewater Treatment Facility; and an agreement (attached as exhibit A) outline the necessary areas of review on the project to bring the facility into compliance with N.Y.S.D.E.C. regulations.
THEREFORE BE IT RESOLVED, the supervisor is hereby authorized to execute said agreement for the study and report phase of the planned remedial measures needed for D.E.C compliance at the cost not to exceed $9,800.00.
A motion to adopt the foregoing resolution was made by Supervisor Bartlett, seconded by Councilmember Prosser.
Ayes All
MOTION #39-2019
WHEREAS, the Town of Watertown in February overpaid for legal services in the amount of $3,437.00 and the overpayment was returned to the town, and
WHEREAS, it is necessary to amend the monthly report for account code A-1420.4 to reflect the overpayment.
THEREFORE BE IT RESOLVED, the supervisor is authorized to amend the monthly report and abstract to reflect the overpayment in the amount of $3,437.00.
A motion to adopt the foregoing resolution was made by Supervisor Bartlett, seconded by Councilmember Desormo.
Ayes All
MOTION #40-2019
Supervisor Bartlett moved to pay the following abstracts as audited.
Utilities paid prior to the meeting
General Vouchers # 96 to 98 Total $ 11,709.76
Highway Vouchers # 61 to 61 Total $ 19,938.58
Spec. Dist. Vchrs. # 36 to 66 Total $ 2,994.64
Vouchers approved for monthly meeting
General Vouchers # 99 to 115 Total $ 16,607.67
Highway Vouchers # 62 to 72 Total $ 3,865.60
Spec. Dist. Vchrs. # 37 to 41 Total $ 137,457.86
Councilman McAtee seconded the motion.
Ayes All
Old/New Business
Supervisor Bartlett inquired from Highway Superintendant Rohr concerning road striping on Gotham Street Road. Superintendant Rohr informed that it was scheduled to be done last year but the company did not get it done before the weather changed. It will be done this season.
Councilman Desormo asked about the plan to repair the pot holes on the town roads, particularly Weaver Road. Superintendant Rohr said the blacktop plant just opened. He will address the problem areas soon.
Supervisor Bartlett informed the Board he will be scheduling meetings with the event facility developers at the end of the month. He will be in touch with each of the board members as well as the LDC board members as soon as he confirms a time and date.
Highway Superintendant Rohr announced to the Board he would be retiring at the end of his term December 31, 2019. He is torn about his decision but in light of recent heath issues he has decided not to run for reelection in the fall.
The clerk informed the Board the buildings custodial company will no longer be providing services for the town. After the discussion of possible options it was decided that Ray Cean, the town landfill attendant would clean the building each week.
MOTION #41-2019
Councilman Prosser moved to adjourn the meeting at 7:44 pm, seconded by Supervisor Bartlett.
Ayes All
_____________________________
Pamela D. Desormo, Town Clerk